Group visit policies and procedures

• Planning

  We require a minimum of three weeks’ notice to plan your visit if your group includes 50 or fewer people, and a minimum of six weeks’ notice if your group includes more than 50 people.

  We ask that you let us know about any changes to your plans no less than one week prior to your visit. This includes changes to your arrival or departure time, agenda, or number of attendees.

• Weather

  Group visits take place rain or shine. Be sure to dress appropriately for the weather, since you’ll be spending time outdoors. And don’t forget to wear comfortable shoes—you’ll be on your feet the whole time.

  If campus is closed due to severe weather or for any other reason, a representative from our office will contact you.

• Late arrival

  Timely arrival is important. Your visit will begin immediately upon your arrival. If you are running late, please call Campus Visits at 317-274-4591 to let us know.

  If you arrive 15 or more minutes late, your agenda will be adjusted accordingly. No matter how late your arrival is, your departure time will remain the same. If you are more than 15 minutes late and we don’t hear from you, your visit will automatically be cancelled.

• Cancellation

  If you need to reschedule or cancel your visit, you must do so at least 48 hours prior to your visit. Rescheduling is dependent on the availability of our staff.

• Chaperones

  We require a minimum of one chaperone for every 15 students attending. We rely on your chaperones to monitor students for inappropriate behavior and address it as necessary. It is essential that chaperones remain with students the entire time you are on campus.

• Student behavior

  Prior to your visit, talk with your students about appropriate behavior on a college campus. In the case of inappropriate behavior, our Campus Ambassadors will stop your tour. If the inappropriate behavior continues, IUPUI reserves the right to cancel your visit and escort you back to the departure location.

  Students and chaperones are expected to put away their mobile phones for the entire visit.

  For the safety of all group members, we ask that everyone stay with the group until the scheduled departure time. If an individual student or chaperone needs to leave the group, please notify your Campus Ambassadors.