Recruit fairly, ethically, and legally

The IU Indianapolis Career Services Council (CSC) has outlined the following employer rights and responsibilities to assist recruiters in connecting with our students and alumni in a fair, ethical, and legal manner. We reserve the right to refuse job postings and virtual or on-campus recruiting requests at our discretion.

The CSC invites employers and organizations to use our services provided they abide by the Principles for Ethical Professional Practice of the National Association of Colleges and Employers (NACE), all Equal Employment Opportunity (EEO) laws established by the federal government and the state of Indiana, and the federal rules and regulations related to employment in the Fair Labor Standards Act (FLSA). Employers wanting to recruit students for unpaid internships must meet the test for unpaid interns in FLSA Fact Sheet #71: Internship Programs Under The Fair Labor Standards Act.

In addition to these legal and ethical guidelines, the following recruiting practices will not be allowed:

• Providing fraudulent information and/or misrepresentation of positions or company information through dissemination of dishonest information or absence of information to any IU Indianapolis department or to students.
• Breaching confidentiality of student information without prior written consent of the student.
• Requiring, at the time of application, personal information such as bank accounts, Social Security numbers, or photos of the applicants.
• Sponsoring an individual to establish their own business for the purpose of selling products or services, and/or recruiting other individuals to establish their own businesses.
• Requiring an initial payment or investment with the organization itself serving as an umbrella or parent. Investments of this type may include, but are not limited to: requirement to attend unpaid orientation or training sessions; direct payment of a fixed fee; payment to attend orientation or training sessions; and/or purchase or rent of a starter kit, sales kit, samples, or presentation supplies.

If we determine that a complaint by one of our service users about a job posting, employer, or career is justified, we may choose not to sponsor recruiting activities for the employer involved.

• Employers wishing to do on-campus or virtual recruiting should attend a career event or contact Campus Career and Advising Services.
• Employers are encouraged to contact the school with the major(s) they wish to recruit directly to schedule on-campus interviews or information sessions.
• Inquiries about hiring part-time students should be sent to the Office of Student Employment.
• Employers with questions concerning hiring and sponsoring international students should contact the Office of International Affairs.
• IU Indianapolis will not provide technical support or equipment (laptop computer, projector) for any recruiting activities located off-campus.
• If an organization fails to submit payment or documentation of payment for any IU Indianapolis event or program, they may be blocked from recruiting at IU Indianapolis.
• If it is necessary to cancel a scheduled interview, please do so as far in advance as possible. Space is in high demand, and your early cancellation will allow IU Indianapolis to reassign resources.

• Employers may create a free account to post job and internship opportunities on Handshake. Employers may post as many listings as they like as long as they meet all standards and recruiting guidelines outlined on this page.
• IU Indianapolis will accept appropriate job announcements via electronic methods only; we are a paperless resource center.
• All conditions for positions must be clearly publicized in the position description and qualifications.
• Each job posting must recruit for one specific position. Multiple vacancies for the same job title are acceptable in the same post; however, multiple vacancies in multiple positions should be posted separately.
• Job titles should describe the main role(s), functions, and responsibilities of the position. Vague titles (e.g., student worker) or general functional areas (e.g., office support) are not acceptable and will not be approved.
• The job description provided should be detailed, clear, and comprehensive, including duties and qualifications. Qualifications should outline both required and preferred education, experience, knowledge, skills, and abilities. If remote opportunities are allowed, they must be clearly stated in the job posting.
• Compensation is indicated and based on base salary (not including commission). The base salary must equal or be greater than the federal minimum wage.
• Volunteer opportunities are accepted in the IU Indianapolis Handshake system, but must be appropriately marked as volunteer opportunities.
• Solicitations to enroll in any academic program will not be approved.
• Only graduate assistantships from the Indiana University system will be approved.
• Unpaid internships must include expected learning outcomes and benefits to the student or may be rejected.
• The company or organization must have an active website and company email address. A non-specific address such as Gmail may be rejected because it may appear fraudulent.
• Postings that won’t be approved include:
  • Home-based businesses
  • Tutoring and nannying positions posted for specific families or children
  • Those encompassing cleaning, maintenance, lawn care, or other similar tasks without the opportunity for growth, learning, or skill development for future career paths
  • Those that solicit bio-fluid donations of any kind
  • Clinical drug trials
  • Research studies
• Virtual businesses or those where a physical address cannot be confirmed must provide a valid business license upon request within 14 days.
• Full-time positions must be relevant to the majors at IU Indianapolis and/or require a minimum of a bachelor's degree. Part-time positions require some level of college education for students pursuing a bachelor’s, master’s, or doctoral degree.
• U.S.-based organizations may post international opportunities.
• We do not currently accept internationally-based-organizations’ job postings.

IU Indianapolis does not release resumes to employers without student consent. Employers can download resumes via Handshake for all students who have uploaded a resume and interacted with the company via applying to a job or interview schedule, RSVPing for an employer-hosted event, or signing up for a session with the employer at a virtual fair. 

IU Indianapolis career services offices define third party recruiters as agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities for other organizations rather than for internal positions. This includes entities that make referrals or recruit for profit or not-for-profit organizations, and it includes agencies that collect student information to be disclosed to employers for purposes of recruitment and employment. Examples are employment agencies, search firms, contract recruiters, venture capital firms acting on behalf of their portfolio companies, and online job posting or resume referral services.

Third-party recruiters may utilize Career Center job listing services, participate in on-campus recruiting, and attend select career fairs. They will be required to verify in advance whether they are recruiting for their own organizations or for their clients. Third-party firms who are recruiting for positions within their own organizations must clearly differentiate those opportunities from their client engagements. Failure to abide by these third-party requirements will result in loss of access to IU Indianapolis Career Services. 

Third-party recruiters representing client organizations must:

• Verify that they charge no fees of any kind to student or alumni applicants.
• Identify themselves as a third-party recruiter in their Handshake employer profile and all client job announcements.
• Provide accurate position descriptions and include specific client names in all jobs posted on Handshake.
• Only release candidate information provided to the identified employer in accordance with the Family Educational Rights and Privacy Act (FERPA). Re-disclosure of candidate information to any other parties is not permitted.